Employee punctuality is the priority of any company, either an SME or a giant corporate; the employee absence has a direct impact on the work to be delivered by the company. This is why attendance management is must, conventional to a modern attendance software, attendance management system has evolved much and has increases the bars of advancements in an attendance management software.
The conventional system has a major drawback – inability to capture the attendance of the on-field employees. It increased the need for a software that is facilitated with the functionality of attendance tracking of the remote employee as it was much of a problem for the companies who have the employees that are supposed to work remotely as well for the companies with scattered office locations like corporates or conglomerates.
Today the attendance management system is polished much and is facilitated with technologies that make the manager capable of overcoming all the drawbacks of the conventional system.
Geo marking is one such functionality that enables the employees to punch their attendance from their mobile phones. Implementing the software will optimize the attendance keeping of a company in the following ways.
Accuracy in Attendance Capturing
Capturing attendance of employees have never been an easy task, especially with the conventional system as they include paper, i.e., registers to record the attendance of the employees.
This methodology of capturing attendance does not have accuracy at all as the employees tend to enter the attendance data at the end of the day when they are in a hurry to wrap up the task. They enter the attendance of the day after calculation the work hours keeping the total hours and not the actual data of in and out to get fully paid.
Buddy punching is also prevalent in the conventional system; the most bluntly used time theft practices to get paid for the hours in which they were not present. These time theft methods are more used among the on-field employees as the conventional system had no medium to have the real-time data of the employees’ locations.
All of it is resolves with attendance management system it is a one-stop solution providing the functionality to manage the remote employee efficiently. GPS of the mobile phones is used to get the real-time location of the employees along with the latitude and longitude.
The software leaves no scope for employees to lie and get falsely paid. To eradicate all these problems, the software solution is being integrated to the advance level of security modules which are offered through biometric device integration which are offered by the modern techs.
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Employee Self-service Portal
One of the most frequently asked questions is from employees who needed the track of their data to ensure the attendance been captured on the correct time.
Employees had negligible access to the conventional system, so they have to ask the managers regarding the data, which increases the managers’ frustration to answer each query. The software resolves this chaos as the vendors provide the employees with employees self-service portal that which shows the entire record of that particular employee.
They can check if the biometric has captured their attendance accurately, and also managers can keep a check on the uninformed absences from the system as it has real-time attendance data of the employees. Employees can instantly initiate the attendance application in case of any anomalies detected.
Managers can take immediate yet instant action on receiving applications from an employee.
Paying the employees accurately, and only for hours they have worked, the system should have accurate data of the attendance. The conventional system consists of manual data feeding to process payroll; the manual task is vulnerable to human errors causing the incorrect calculation of salary.
The software consists of data captured by the biometric device, which is time theft-proof, including the data of the punch done by employees mobile device. This data is used for the calculation of salary; the system is facilitated with integration that allows the payroll module to automatically fetch the attendance data of the employee to calculate the salary further.
Integration eliminates the manual task, thereby eliminating human errors. The salary is paid to employees based on the exact days they have worded and on time every month.
Overtime payment is also simplified as the software has the count of exact minutes the employee has done over time, which is included in the salary calculation.
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