QuickBooks, by Intuit, is an accounting software primarily targeted towards small and medium-sized organizations. It takes care of business payrolls, tracks expenses, invoices, bills, and even generates reports.
QuickBooks is easy-to-understand and robust accounting software. So, a decision to adopt QuickBooks in your business is a smart decision. And an even better decision is to buy the services of QuickBooks on the cloud.
It will come with all the benefits of cloud computing, such as anytime and anywhere access to your information and multi-user collaboration over a shared virtual platform.
Furthermore, choosing a reliable cloud service provides better security, robust backup system, compatibility across different devices, quick technical support, reduced infrastructure cost, and the list just goes on.
As more and more applications are now available on the cloud, even QuickBooks has paved its way there. However, there are certain things you need to consider while buying QuickBooks Cloud Server. Let’s look into these.
1. Clarity regarding your QuickBooks requirements
You need to be sure about your QuickBooks requirements and the key features you are looking for in it. Evaluate factors that include whether you have a QuickBooks license or require a new genuine license, what your budget is, and the number of users before choosing a cloud server.
It is because the characteristics offered on-premises can be very different from the features available on the cloud. Aso, every QuickBooks edition (QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise, or QuickBooks Accountant) offers a different feature. So, businesses must understand various versions of QuickBooks and even communicate their needs to the vendors very clearly.
Questions like which edition, which year, how many users, why virtual desktop, and so on need to be answered by the cloud vendor. Also, ask about firewalls, backup recovery, and disaster management. All these questions will help you, as well as the vendors, to reach the right QuickBooks Cloud server for you.
2. Understand the functionality of cloud
As working on a cloud is quite different from working on-premises, it is better to learn and understand how cloud computing works. It is good to get all your doubts cleared before you take your QuickBooks to the cloud.
You may even learn how these cloud features can help your business grow and allow you to focus on your core business rather than your day-to-day routine tasks. Once you become cloud-savvy, you will have infinite opportunities to explore and experiment with ways to innovate business operations.
3. Keep your employees well-trained
You and your employees need to be trained and updated regarding all the functionalities while taking the QuickBooks to the cloud. Most of the time, your employees will be using this technology on a regular basis. Let your employees brainstorm and develop their queries and doubts, and then let the cloud vendor clear them for you and your employees.
A few training sessions can be scheduled for your employees with the cloud vendor to make this process easy. It will immensely help make things quite clear at the beginning itself, as initially, there will be several challenges and back and forth processes involved while taking QuickBooks to Cloud.
4. Reconsider your IT requirements
While taking your QuickBooks to the cloud, make sure your internet connection is very strong. It is because, in the Cloud, everything will be done via the internet only. A robust and good internet connection from a reputed vendor is of utmost importance. So, make sure you don’t suffer from slow or broken internet bandwidth regularly.
You can even consider having backup power for your internet to not interrupt your internet connection even if the power is not there. Even a secondary internet connection from a different ISP could be considered as a backup.
5. Detailed research on the cloud vendor
Several QuickBooks cloud vendors are mushrooming. So, you need to be careful and do your homework well. Learn about them, compare their offerings, rates, and services thoroughly.
Make sure they have-
- Round-the-clock support
- Technically qualified professionals
- Easy access and are well-experienced
- Strong customer base with a good reputation
- Intuit certified services
- Good server performance (such as High-Performance Computing (HPC) with robust data backup)
- Convincing customer feedback
- Regular security audits and biometric access
- Smart data encryption technology
Ask more and more questions, before selecting the cloud service provider, as data is a sensitive and important asset for companies now. Go ahead only if you are satisfied with their answers and information.
Remember, in today’s data-driven world, the way you handle and utilize your data is the most significant deciding factor for your organization’s success or failure. Today, the more you can manage your data well, the better your chances of succeeding. It is crucial to consider the above points before you zero down to your QuickBooks cloud vendor as it is not easy to regularly change your vendors. Trial and error methods will not work as this can lead to high investment and time costs. All the best!