Planning a corporate event on a yacht in Dubai can be a unique and exciting experience, but it requires careful planning and organization to ensure its success. Here is a step-by-step guide to help you plan a successful corporate event on a yacht in Dubai.
Budget and guest list size
Determine the budget and guest list size: This is the first step in planning a corporate event on a yacht in Dubai. This information will help you make informed decisions regarding yacht rental, catering, entertainment, and other event expenses. Determine a budget that is realistic and in line with your goals and objectives for the event. It is also important to determine the number of guests you expect to attend to ensure the yacht you choose can accommodate everyone comfortably.
Choose a yacht rental company
There are many yacht rental companies in Dubai that offer a variety of yachts for corporate events. Research and compare different companies to find one that best fits your budget, guest list size, and event requirements. Schedule a viewing of the yacht you are interested in to see the interior and exterior in person, and to get a better idea of the layout and facilities. However, in Dubai, Mala yachts offers a great opportunity to discuss details such as catering, entertainment, and decorations with the yacht rental Dubai company and to make any necessary changes to your plan.
Decide on the date, time, and location
The date and time of the event will depend on your schedule and availability, as well as the availability of the yacht. Choose a date and time that is convenient for your guests and the yacht rental company. The location for the event will depend on the starting and ending points of the yacht’s journey, as well as any specific requirements you have for the event. It is important to consider factors such as weather, traffic, and the proximity of the location to your guests’ accommodations when deciding on the location for the event.
Plan the menu and drinks options
The menu and drinks options will depend on the type of event, the time of day, and the preferences of your guests. Work with the yacht rental company or a catering service to create a menu that is appropriate for the occasion and within your budget. Decide on the type of food and drinks you would like to serve, such as a sit-down dinner, buffet, or hors d’oeuvres, and consider any dietary restrictions or preferences your guests may have. Consider the atmosphere and setting of the event when choosing drinks.
Entertainment options for a corporate yacht charter Dubai can vary from live music to games and activities. Choose entertainment that is appropriate for the event and enhances the atmosphere. For example, a DJ or live band can provide music for dancing and socializing, while games and activities can create a fun and relaxed environment for guests to network and connect. Work with the yacht rental company or an event planning company to organize and coordinate entertainment, such as hiring musicians, selecting games, or arranging for a photo booth.
Hire a professional event planner
Hiring a professional event planner or coordination team can help ensure that the event runs smoothly and that all details are taken care of. An event planner or coordination team can handle tasks such as coordinating with the yacht rental company and catering service, organizing entertainment and decorations, and managing logistics and transportation. They can also help ensure that all necessary permits and licenses are obtained, and that the event adheres to local regulations and safety requirements. Hiring a professional event planner or coordination team can help reduce stress and allow you to focus on enjoying the event.
Organize transportation for guests
Transportation is an important aspect to consider when planning a corporate event on a yacht in Dubai. Arrange for transportation for guests to and from the yacht, such as shuttles or taxis, to ensure their comfort and convenience. Consider factors such as traffic, parking, and the proximity of the location to your guests’ accommodations when organizing transportation. Work with the yacht rental company or an event planning company to arrange transportation, or provide clear instructions and transportation options in your invitations to guests.
Send out invitations and manage RSVPs:
Once the date, time, and location for the event have been determined, it is important to send out invitations to guests. Choose an appropriate method of invitation, such as email or physical invitation, and include all necessary information such as date, time, location, dress code, and transportation options. Keep track of RSVPs to determine the number of guests who will be attending and to make any necessary adjustments to the event plans. Continuously communicate with guests to answer any questions and provide updates.